Accounts Payable

The Accounts Payable Department is responsible for data collection, processing of purchase orders and for payment of invoices on a weekly basis.

Separation of Duties by Alphabet

Duties for handling invoices, requests for checks, provisional payments, and travel requests are divided among the staff alphabetically:

Letters Responsible For
Email For Responsible Staff
A through C
Email Amanda Easter
D through K
Email Jennifer Castaldi
L through R
Email Tameka Handy
S through Z
Email Cheri Holder

These duties are separate to help provide better customer service. Vendors and city departments establish relationships with Accounts Payable staff by consistently conducting business with the same staff member.

Signature Requirements for Purchase Requisitions & Requests for Checks.

  • $1 to $5,000 - Department Head and designee
  • $5,001 to $20,000 - Department Head and Assistant City Manager or Deputy City Manager (for City Manager's direct reports)
  • $20,001 to $100,000 - Department Head, Assistant City Manager or Deputy City Manager, and City Manager
  • Over $100,000 - Department Head, Assistant City Manager or Deputy City Manager, City Manager, and City Council

Signature Requirements for Travel Requests

  • In-State Department Head of their department travel requests, Assistant City Manager for Departments Head and City Manager for his direct reports
  • Out-of-State Department Head, Budget Director, and Deputy City Manager or City Manager (for his direct reports)

In-state travel requests also require Budget Office approval for travel not included in original budget.